Learning About Printing Services
Three Ways To Trouble Shoot Your Office Printer
Kenzi Alvarez
Printers can be a pain to work and maintain. If you rely on your printer daily in your office, you need to learn how to maintain and troubleshoot your printer. Here are three ways you can troubleshoot your printer the next time it's giving you a hard time:
Check The Power Source
It's an obvious tip, but one of the easiest ways to remedy printer problems is to unplug the unit and plug it in again. Disconnecting the power source from the printer can help you reset the printer. If you are getting an error message or having a problem connecting the printer to the commanded print job, this should be your first step. If your printer is hard-wired to a computer you can look for the USB connector to the computer port and try pulling that cord too. If this step doesn't get you anywhere, you might have a bigger task ahead.
Check Ink Levels and Clean
Checking your printer's ink levels is important to help keep your documents looking crisp and professional. Most printers have their own screen or your computer will have a printer application that displays current ink levels. Replacing the cartridges before they get too low will avoid the need for reprints. Sometimes an ink cartridge can be loaded improperly and cause an error. Read your printer manual to be sure you are loading the new ink cartridges the right way. Your printer has printing tracks that need to be cleaned too. You can do this by hand using rubbing alcohol and q-tips, or your machine may have a self-cleaning function. Do this cleaning after you replace ink cartridges to help the ink application look great and keep the ink heads unclogged.
Clear Paper Jams
Paper jams are a common headache for most office printers. When the paper is loaded incorrectly your paper can snag, crinkle, or tear. This can be a huge inconvenience in the office, especially when it occurs during the middle of a large print job. Make sure paper is loaded straight into the tracks, even the slightest angle can throw off your printer and cause a jam. When you find the printer jammed, remove all the paper, and look into the tracks for any pieces you may have missed. Clear the error message and try to resume the print job.
Learning how to care for your office printer is a must for employees who rely on the machine. When you have bigger issues or none of the above steps work for you, it's time to call for office printer repair services. Look for printing services that are meant for office printers instead of personal printers. Office printers are larger machines and require a skilled professional to help you troubleshoot!
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